How to Create Add-ons for a Virtual Event in Zuddl
If your event has multiple sessions, add-ons allow you to efficiently allow your attendees to choose the desired session(s) in your event.
Creating Add-ons
The following steps show how to create add-ons from the Ticketing tool in your Zuddl organizer dashboard.
Add-ons can be created only for flex registrations with a published registration flow.
Prerequisite
Before you start creating add-ons, you must create a ticket.
Steps
Go to your Zuddl dashboard
- Go to Registration > Ticketing > Add-ons.
Click Create Add-on. Enter the required details for the add-ons.
- Enter the Add-on Name. This will be shown on the ticket purchase screen.
- Enter the Description.
- Specify the Total quantity of the add-ons available for the event.
- Enter the Price for the add-on
- Choose a Sales start on and Sales end on date using the date picker. You can choose a later date and time at which the add-on will be available.
Under the Applicable tickets, select the tickets from the dropdown for which the add-ons are applicable.
- Under Session groups, toggle on Add sessions groups to this add-on. By adding session groups, you can bundle sessions together and allow users to choose sessions based on certain conditions.
- Click the Add session group button. This button is disabled until you toggle on Add session groups.
- On the session group details screen, enter the Group name.
- From the Condition to choose sessions dropdown, choose a suitable condition for the session group to be shown to users during add-on selection:
- Exact number: Allow users to select a fixed number of sessions. Enter a specific number in the Enter a number field.
- Range: Allow users to select between a minimum to maximum number of sessions
- Minimum no. of sessions: Enter a minimum number of sessions a user should/can select. For example, if you specify a minimum of 3 sessions, the user can't proceed with the add-on selection if they didn't select 3 sessions.
- Maximum no. of sessions: Enter a maximum number of sessions a user should/can select. For example, if you specify a maximum of 3 sessions, the user can't select more than the maximum limit for sessions that can be selected.
You can also specify the minimum number as 0 which would makes the session group as optional.
- Minimum no. of sessions: Enter a minimum number of sessions a user should/can select. For example, if you specify a minimum of 3 sessions, the user can't proceed with the add-on selection if they didn't select 3 sessions.
Under the Sessions to include in group, click Select sessions.
- Select the checkboxes for the required sessions based on the dates.
Click Add sessions. You can click Edit selection to modify the selection
Now, click Create group. This creates a group with the added sessions. Similarly you can create more session groups.
Things to remember:
- A single user can't select sessions with conflicting time. Ensure that all your session timings and conditions match with each other.
- Since registrants can select multiple tickets, different add-ons can be available with different ticket types, and based on the ticket selected per attendeeYou can Edit, Duplicate, or Delete a session group from the more options. A previously purchased session cannot be deleted from a session group.
To restrict the sessions added to any particular ticket type, select the required ticket type checkbox under the Restrict access for these sessions prompt.
Click Create add-on. This successfully creates an add-on and is added to the list of add-ons under Add-ons tab. The list shows the Add-on Price and number of Quantity sold.
Session picker is mostly used for non-ticketed events and add-ons for ticketed events. If you wish to use both session picker and add-ons. You must keep few things in mind.
- Using both session picker and add-ons to show the same session groups for selection is not recommended. The purpose of both features is the same - capture attendee's session selections, based on how you wish to offer them (free or charge) you can choose either of the two feature.
- If you wish to offer different session groups. The selections you make when buying add-ons will be an addition to any selections made on the form. For example, if an attendee selected sessions 1 & 2 (free sessions) while filling out the form and sessions 3 & 4 when buying add-ons (charged sessions), the particular attendee will have access to sessions 1, 2, 3, and 4.
Purchaser Flow
The workflow for a purchaser attempting ticket purchase for multiple attendees is shown below:
The user enters the form details and selects the number of tickets.
Optional. The purchaser add a coupon applicable to the add-on and clicks Continue. You can create coupons exclusively for adds-on from the Coupons tab. Learn how to create coupons. The coupons will be applied once the purchaser selects the required add-on.
Note: Only one coupon can be applied to an order. So, if two coupons are applicable, one for tickets and another for add-ons, only either of the coupon can be used.
- Adds all attendee details.
For the first attendee, in the Add-ons section, the purchaser can see only those add-ons that are applicable to the selected ticket.
Next, the purchaser selects the desired Add-on and selects a session.
If there are multiple sessions in each group, it will be as shown below:Sessions can be selected based on the conditions set. A conflicting session can't be selected. If for a session, two people are trying to register for 1 seat at the same time, both people will be allowed to register as capacity can be increased by 1 seat.
Clicks Continue. This applies the add-on session access for the said attendee.
The user can also remove the Add-on. If purchasing for multiple users, you can choose to apply add-ons for one attendee and not apply for another.
The purchaser can click the Next attendee button to select add-ons for multiple attendees in the same way.
Selecting an add-on is an optional step that you can decide at an attendee-level. For example the purchaser can skip adding the add-ons for the second attendee. The same will be reflected in the order summary and the invoice.
The purchaser proceeds with payment. The Add-ons are shown in the order summary screen.
The purchaser can view the edit registration screen by clicking the Edit details option. They can view the tickets and add-ons in the list for each attendee. The purchaser cannot edit the sessions or tickets from this page.
Add-on settings
You can allow purchasers to modify the purchased add-ons and/or make new selections when they try to edit their registration.
To enable add-on modifications, you can make these settings:
- Enable 'Allow modification of purchased add-ons post-registration': This allows purchasers to change in the selected session within a selected add-on or unselect the selected add-ons.
- Enable 'Allow purchase of new add-ons post-registration': This allows purchasers to select new add-ons even after the registration is complete.
- Order modified - Purchaser
- Order modified - Attendee
Purchaser flow
- On the edit details page, purchaser clicks the Modify add-ons button.
- On Modify add-ons pop-up, purchaser can either click Select for new add-ons.
- Purchaser can also click Modify to reselect sessions in an add-on.
Purchasers can easily identify already purchased add-ons by the 'Purchased' label. - Once the changes are made, purchaser clicks the Save changes button and proceed to the payment.
Once modified, modifier order email is sent to the purchaser