How to Invite Speakers to a Field Event in Zuddl

Adding a new speaker

1. On the Zuddl dashboard, go to People > Speakers. This shows the speaker listing page.

2. Click on the Add Speaker button.

   

3. On the Add Speaker form, enter the following details:
   1. Enter the Speaker's First Name (of up to 20 characters).
   2. Enter the Last Name of the Speaker of up to 20 characters.
   3. Enter the Email address of the Speaker.
   4. Attendance type: Show the event type as input.
   5. Optional. Enter the Title of the Speaker.
   6. Optional. Enter the Organization name.
   7. Optional. Add a  Description (of up to 200 words) for the Speaker.
   8. Enter LinkedIn profile link, Twitter profile link, Facebook profile link, and Website link.
   9. Optional. Click the Upload Image button to add the profile picture of the Speaker. The recommended format is a jpg, jpeg, png, or gif file with 300x300 resolution.

   10. In the Access Groups section, you can select a suitable custom group. The ticket type derives the access group. By default, speakers belong to the Speaker's access group. Learn more about access groups.

       

4. Click the Add Speaker button.

5. Choose a confirmation for the prompt message for invitation emails. Select Send email to send an email invite to the speaker. Click the Add without email button to skip sending an email invite to the Speaker.

   

This adds the Speaker to the list. This also sends an invite to the speaker's email address, with a link to join backstage.

Adding a speaker from another event/webinar

When adding a speaker who was already added to another event or webinar, you can get their details auto-filled to make the process easier.

To add a speaker from another event:

1. On the Zuddl dashboard, go to People > Speakers. This shows the speaker listing page.
2. Click Add Speaker.
   
   
3. In the Add Speaker form, enter the following details:
   1. Enter the Speaker's First Name (of up to 20 characters). You can now see a list of speakers with matching names here. To import the details for a speaker from the list, click that speaker.
      
      You can also hover over a speaker’s name in the list to see their details.
      
      
      
   2. All speaker details fields are now auto-filled with the previously saved information. You can now add the speaker with the same autofilled details, or make changes as required.
   3. When adding the speaker, you now have two options:
      1. Add to event and update library: The information in the form will be used to update the speaker details saved in the database, and the speaker will be added to the event with these new details.
      2. Add speaker to event: The speaker will be added to the event with these details, but their information saved in the database will not be changed.
         
         

Other actions

• Edit the speaker details
• Resend invite sent to the Speaker at the time of adding the Speaker
• Copy invite content. You can copy the invite content to use it elsewhere. A sample invite text is shown below: Hey John. You're registered as a speaker for the "Acme Test Events for Docs" event. Use the following link to go to the event <link to your Zuddl dashboard>

• Delete a speaker.